Project Team Meeting Minutes August 28, 2007

The Project Team met with all members present on Aug 28th. The following items were discussed:

Meeting opened in prayer by Pastor Bob.

• Carl reviewed with the Team his thoughts and preliminary drawings for the elevator, followed by Team discussion.
• Pat handed out his list of required church repairs. The Team discussed the desirability of considering the integration of HVAC/Mechanical project items into the multipurpose facility. (the remainder of the list will be discussed at next meeting)
• Richard handed out the Project Flow Chart, followed by Team discussion of timing and budget parameters.
• The Team received a folder of various drawings that Darrel Davis dropped off at the Church Office. Carl took the drawings for review. Also, the Team received an e-mail from "Studio/Gang/Architects" indicating that all First Presbyterian materials (sight survey, old blue prints and drawings of various proposals) would be Fed-Exed to the Church this week.

The above discussion led to the following action items:

1. Prepare report to Session regarding HVAC - Pat
2. Gather information regarding specifications and cost for Kone Elevators. - Carl
3. Gather pre-engineered building literature and local contractor information. - Carl
4. Update the Project Flow Chart (re: preliminary Zoning approval) and forward to Dale for Session review. - Richard
5. Arrange appropriate file space in the Church for receiving and storing Church Blue Prints and Facility Materials. - Pastor Bob
6. Bring Coffee to next meeting. - Dale
   

The Team agreed to next meet on Saturday, September 8, 2007 at 6:00 AM at the Church

Project Team Minutes August 18, 2007

Carl, Pat and Richard (Dale was absent) met at the Church on Saturday, August 18, 2007, from 7:00 AM to approximately 8:45 AM. The meeting proceeded as follows:

Opened in prayer

• Discussion of our respective roles, and our understanding of the projects scope
• Discussed project priorities: 1) repairs, 2) elevator and 3) multipurpose facility.
• Discussion of process for moving forward (i.e., definition of what we want and where we want it; timing of presenting proposals to Session and congregation; and appropriate timing for bringing in outside help such as architects, contractors, etc.)
• For the purpose of setting some discussion parameters talked about a budget target of approximately $1,000,000
• Walked the church to discuss elevator location, and church electrical upgrades

The above discussion led to the following action items:

• Generate a comprehensive list of church repairs and facility upgrades. - Pat
• Create a process flow chart of steps and timing for project (to serve as a strawman for discussion at next meeting) - Richard
• Receive report from Jeremy and Ann (as chair of Christian Growth and Nurture Committee) regarding youth needs in a multipurpose facility and plans for usage of the facility. - Richard
• Gather all drawings and surveys already performed regarding this project (previous church facility blue prints, Ev's sketches, Jeannie Gang's line drawings of various proposals and the sight survey that was already approved by the Session). - Richard
• Rough sketch a potential plan for the elevator as discussed by the Team. - Carl
  

The Team agreed to next meet on Tuesday, August 28, 2007 at 6:30 PM at the Church.