Project Team Minutes December 29, 2007

The Project Team met on December 29, with all members present except Pat, who was out of town.

The meeting proceeded as follows:

Pastor Bob opened the meeting with prayer.

• Dale presented the Team with drawings that Architect Daryl Drake had created. Dale had met with Daryl for several hours over the Holidays and had discussed several aspects of the project. Daryl has indicated he is at a stage were he needs specific detailed specifications in order to proceed.
• After discussing how to gather the needed information, the Team decided that direct contact with the affected user groups and Town Hall meeting discussions, would be preferable to general congregational surveys.

As a result of this meeting the following action items were agreed to:

1) Carl will discuss specific office requirements with the Staff.

2) Dale will discuss Music Department needs with Lisa Zimber.

3) Richard will contact Ann Carrick (Chair of Christian Growth and Nurture) and Jeremy Van Gendren regarding youth space needs, including nursery, children's church, junior and senior high youth space.

4) The Team will present for discussion at the January 6 Town Hall Meeting issues regarding the changes to the Sanctuary: sun exposure through the South windows, the cost effectiveness of moving and repairing the pews, organ placement, the new carpet, and the structural challenges of removing the balcony.

The next meeting was scheduled for Saturday January 5, 2008 at 7:00 AM at the Church.

Project Team Minutes December 14, 2007

The Project Team met to visit the First Presbyterian Church of Glen Ellyn on Friday, December 14, 2007. Carl, Dale and Richard were present, Pat and Pastor Bob were unavailable.

The Team met architect Daryl Drake (Dale's brother) at the Glen Ellyn Church. The Senior Pastor, Jerry Andrews, greeted the Team and gave us a tour of their facility. The Church had recently completed a 7.5 million dollar expansion, that included a gymnasium, educational wing and office area.

Following the tour that involved a great deal of discussion and input from the Pastor, the Team reconvened at Daryl Drake's Office to review our project.

The following items were discussed:

• Daryl stated that, while he does not wish to be the architect of record for our project, he would be willing to assist our Team with some ideas and sketches.
• The Team again discussed how our new facility could be best laid out to take advantage of what we had learned.
• The Team also decided that a multi-purpose facility floor similar to the one in the Glen Ellyn gymnasium would be desirable. (The floor had a wood-floor appearance, but was of a composite material that was rolled out like linoleum and then the seams were sealed) The pastor indicated that in the 3 years since the gymnasium portion of their project had been completed the floor had been used for basketball, volleyball, weekly contemporary services, a homeless shelter and various other events involving tables and chairs without the floor being damaged or needing repair.

The Team will not meet on Tuesday, December 18, as previously scheduled.

The next meeting will be scheduled when additional information or sketches are available.

Project Team Minutes December 9, 2007

The Project Team met on December 9, between second and third services. The entire team was present.

The meeting proceeded as follows:

Pastor Bob prayed for the Team and our mission.

• The latest revision of the layouts from General Steel were discussed and the Team agreed to the general layout with one change to the roof line.
• Carl presented a preliminary floor plan for the addition given the agreement to exterior dimensions.
• The Team discussed the possible changing of the Lincoln Avenue entrance to break up the line between the Sanctuary and the multipurpose building.
• Miscellaneous items were discussed and added to the Project Team Issues List for future consideration.

As a result of this meeting the following Action Items were agreed to:

1) Receive design changes to the roof line (per Dale's and Carl's e-mails) and facility foot print from General Steel. - Carl

2) Review possible floor plan options with architect Daryl Drake. - Dale and Richard

3) Continue work on Congregational Power Point presentation. - Dale

The next meeting was scheduled for Tuesday December 18, 2007 at 6:00 PM at the Church.