The Project Team met on Tuesday, June 17, 2008 at the Church. Pastor Bob, Dale and Richard were present. Carl and Pat were absent. Also, in attendance was Rick Belinson to work with the Team on our Blessings Campaign.
The meeting was opened in prayer by Pastor Bob and proceeded as follows:
* The Team discussed the Session's approval for spending authority for the Team. Pastor Bob indicated that the Project Team was to be accountable for reporting all spending to the Finance Committee.
* The Session also gave the Project Team approval for launching the Blessings Campaign at the three Church services on Sunday, July 13, 2008.
* The Team reviewed the Blessings Campaign materials and approved the printing, with minor corrections, as presented.
* There was extended discussion based on comments from the Session regarding how people may give. It was agreed that an addressed, stamped envelope will be included in the Blessings Campaign folder for ease of return. In order to assure thoughtful giving, Pastor Bob is planning on announcing a time(s) for meeting with him for prayer. In addition, the Team discussed the need for people to have the ability to remember our church in estate planning. However, the Team decided that our focus was to be on the immediate needs for Phase I of the project. A line will be added to the return card that will allow individuals to request additional information about longer term giving.
* The Team spent the remainder of the meeting discussing the actual format of the July 13 services and the launching of the Blessings Campaign. It was agreed that Pastor Bob will be the only speaker at the 7:30 AM Service, and Dale will talk at the 8:30 and 10:30 Services along with Pastor Bob. The rest of the Team will help hand out the materials.
As a result of the above discussion the following action items were agreed to:
1) 1000 copies of the final version of the campaign materials will be ordered, with 500 folders being assembled for July 13. - Rick Belinson.
2) Request the Church Office make 500 addressed (to include the words "Blessings Campaign") and stamped envelopes for inclusion in the folders. - Richard
3) Provide posters (to Pastor Bob) for the church and an electronic copy (to Harlan Lutzow) of the cover of the campaign brochure for the big screen. - Rick Belinson
4) Notify the Finance committee and the Church Financial Secretary of the need for their support in receiving, tracking and reporting the pledges and donations that are generated for the project, and for reviewing all Team spending. - Dale
5) Prepare a short presentation for the July 13 services. - Pastor Bob and Dale
The next meeting will be called after the July 13 launch of the Blessings Campaign.
Wednesday, June 18, 2008
Project Team Minutes June 10, 2008
The Project Team met on Tuesday, June 10, 2008 at the Church. All members were present. The team was joined by Rick Belinson to review the latest campaign literature. After Pastor Bob opened the meeting with prayer, the meeting proceeded as follows:
* We discussed the need for the Team to have spending authority to buy materials for the fund raising campaign.
* The Team discussed the next steps in presenting and launching the campaign, as well as the timing of the launch given Summer Holidays, vacations and upcoming events/opportunities such as the Boone County Fair.
* The Team reviewed the campaign brochure and slip sheets as provided by Rick. The Team agreed upon the content and proposed project budget figures to be in the campaign literature. The Team also agreed that the campaign folders will include a pledge card and an addressed envelope (with postage) to return pledges to the Church office.
* The Team discussed the number of brochures/folders to be included in our initial printing and concluded that given the scope of the project ($3,000,000) and the time line (3 years) that a printing of 1000 was reasonable.
As a result of the above discussion the following action items were agreed to:
1) A brief project time line needs to be written and added to the brochure. - Richard and Pastor Bob
2) At the Session Meeting on June 16, a request will be made for a monthly $2,500 spending limit for the Team (with the Team to report it's spending to the Session at each meeting). - Pat and Dale
3) Also, at the June 16 meeting, the campaign materials will be shared with the Session; and the Session will be asked for approval to launch the campaign at the 3 services on Sunday July 13, 2008. - Pat and Dale
The next meeting for the Project Team will be to discuss the campaign launch.
The meeting will be Tuesday, June 17, 2008, at 6:30 PM, in Pastor Bob's office.
* We discussed the need for the Team to have spending authority to buy materials for the fund raising campaign.
* The Team discussed the next steps in presenting and launching the campaign, as well as the timing of the launch given Summer Holidays, vacations and upcoming events/opportunities such as the Boone County Fair.
* The Team reviewed the campaign brochure and slip sheets as provided by Rick. The Team agreed upon the content and proposed project budget figures to be in the campaign literature. The Team also agreed that the campaign folders will include a pledge card and an addressed envelope (with postage) to return pledges to the Church office.
* The Team discussed the number of brochures/folders to be included in our initial printing and concluded that given the scope of the project ($3,000,000) and the time line (3 years) that a printing of 1000 was reasonable.
As a result of the above discussion the following action items were agreed to:
1) A brief project time line needs to be written and added to the brochure. - Richard and Pastor Bob
2) At the Session Meeting on June 16, a request will be made for a monthly $2,500 spending limit for the Team (with the Team to report it's spending to the Session at each meeting). - Pat and Dale
3) Also, at the June 16 meeting, the campaign materials will be shared with the Session; and the Session will be asked for approval to launch the campaign at the 3 services on Sunday July 13, 2008. - Pat and Dale
The next meeting for the Project Team will be to discuss the campaign launch.
The meeting will be Tuesday, June 17, 2008, at 6:30 PM, in Pastor Bob's office.
Tuesday, June 10, 2008
Project Team Minutes June 3, 2008
The Project Team met on Tuesday, June 3, 2008 at the Church. Pat and Richard were present. Carl, Dale and Pastor Bob were absent. The purpose of the meeting was for Rick and Katie Belinson to present the preliminary fund raising campaign materials they have been working. After the meeting was opened in prayer, it proceeded as follows:
* Rick and Katie reviewed a 4 page brochure and the plan to provide additional information using slip sheets. The materials were excellent in layout and design and were enthusiastically received.
* Budget figures were discussed for the cost of both designing and printing the materials.
* The content of the materials is not complete and requires additional input from the Team. Rick indicated he had e-mailed to Pastor Bob a pdf file of the materials (since Pastor Bob is out of town, teaching a class) for his review and input.
As a result of the above, the following action items were agreed to:
1) Additions and changes to the content to be provided to Rick and Katie. - Pastor Bob and Richard
2) Budgetary figures for the cost of Phase I to be finalized. - Carl and Dale
3) Budgetary figures for the cost of design and printing of campaign materials to be finalized. - Rick Belinson
4) Current pictures for the brochure (e.g. VBS and Adult Education) to be provided. - Katie Belinson and Ann Carrick
5) The goal was set of presenting the campaign materials, along with next steps for the project, to the Session at the June 16 Meeting.
The next meeting for the Project team will be Tuesday, June 10, 2008 at 6:00 PM at the Church.
* Rick and Katie reviewed a 4 page brochure and the plan to provide additional information using slip sheets. The materials were excellent in layout and design and were enthusiastically received.
* Budget figures were discussed for the cost of both designing and printing the materials.
* The content of the materials is not complete and requires additional input from the Team. Rick indicated he had e-mailed to Pastor Bob a pdf file of the materials (since Pastor Bob is out of town, teaching a class) for his review and input.
As a result of the above, the following action items were agreed to:
1) Additions and changes to the content to be provided to Rick and Katie. - Pastor Bob and Richard
2) Budgetary figures for the cost of Phase I to be finalized. - Carl and Dale
3) Budgetary figures for the cost of design and printing of campaign materials to be finalized. - Rick Belinson
4) Current pictures for the brochure (e.g. VBS and Adult Education) to be provided. - Katie Belinson and Ann Carrick
5) The goal was set of presenting the campaign materials, along with next steps for the project, to the Session at the June 16 Meeting.
The next meeting for the Project team will be Tuesday, June 10, 2008 at 6:00 PM at the Church.
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