Project Team Minutes May 6, 2008

The Project Team met on Tuesday, May 6, 2008 at the Church. All members were present, and the meeting was opened in prayer.

The meeting proceeded as follows:

* The final quote from General Steel for $637,000 was received and reviewed. The fee included the cost of the structural steel, but did not include the wrap around portion of the addition with the entrance, nor did it include the construction. In addition, other quotes and budget estimates were received: architect ($50,000), foundation and concrete work ($200,000 - $250,000), interior framing ($200,000), elevator ($110,000) and several quotes for electrical, plumbing and HVAC work, along with additional quotes on competing structural design work and drainage and parking lot engineering and design. The Team spent a great deal of time comparing quotes based on content (addition, old structure or both). The Team also received a budget estimate for the entire project cost of the design and completion of all mechanical, electrical and plumbing, including fire protection for the entire new and old structures of $1.4 million dollars! (not including the cost of the new structure or structural changes to the old building).

* Based on the cost of the entire project the Team decided to split the project into phases:

Phase I - will accomplish the three primary goals of the project: multipurpose space, an elevator and repairs/HVAC. Accomplishing these goals requires demolition of the rental house (requiring Congregational approval to remove it as an asset from the Endowment Fund), the construction of the addition as presented on the website and in the church displays (with an interior layout to be modified as-required at the final design stage), and the construction of a temporary entrance from the addition into the sanctuary for elevator access.

Phase II - will include the turning of the sanctuary, changes to the parking lot to add additional spaces and additional remodeling to fellowship hall and the CE wing as determined by the Session and Congregation at that time.

* Given the above phased approach, for Phase I the Team set a budgetary limit and fund raising goal of $3 million.

* The team next discussed fund raising. Feedback at the last Fireside Chat reinforced the belief of the Team that the fund raising should be done in-house and not with the help of a professional fund raiser. There has been assistance offered within the congregation that will be pursued.

As a result of this meeting the following action items were agreed to:

1) Obtain an additional quote on the construction of the addition. - Carl
2) Work on a fund raising brochure with the available help