The Project Team met at the Church on Sunday, January 4, 2009. Present were Dale, Carl, Pat, Rick and Richard. Pastor Bob was available for part of the meeting and Murph also sat in.
The meeting proceeded as follows:
* Bids were received from three vendors for replacing the furnaces for the sanctuary and fellowship hall. The bids were discussed in detail, and the Team selected the bid from LM Sheet Metal for $26,480. It was the lowest bid of the three and the Team felt it was the best solution. Given the authorization from the Congregational Meeting on December 21, 2008 for the Project Team to spend money from the Blessings Campaign, the work will be scheduled ASAP.
* The Team received the site plan drawings from General Steel and reviewed them. The drawings are now very close, and with minor changes, are ready to be sent to the architect.
* The Team discussed the next steps and agreed that as soon as the site plans and variances were returned from the architect that the City Special Use/Variances paper work would be completed and filed with the City. This will start the process for any necessary zoning changes. Once approval is received from the City, the architect will be hired to make the detailed drawings. Once the detailed drawings are completed we will put the project out for bids. When the bids are received, the Project Team will agree to a final scope of work, select a contractor(s) and present a final package to the Congregation for approval.
As a result of the above discussion, the following action items were agreed to:
1) Contact General Steel to receive the final site plans. Contact Daryl Drake to request information necessary for City Special Use/Variances Documentation. - Dale
2) Fax Furnace Contract to LM Sheet Metal and schedule the work. - Pat
3) Send thank you to unsuccessful bidders. - Carl
The next meeting will be scheduled, as required, pending completion of City Special Use/Variances Documentation.
Wednesday, January 7, 2009
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